MANAGEMENT OF THE SOCIETY

The Society shall express its will and exercise all its authority through a duly elected body named the ‘Executive Committee’ and the members of the Executive Committee shall hold different posts for the appropriate functions and realization of the aims and objectives of the Society.

Section 1
The Executive Committee: The Executive Committee shall consist of 13(Thirteen) members as mentioned below:
i) President (1)
ii) Vice President (1)
iii) Vice President (1)
iv) Secretary General (1)
v) Joint Secretary General (1)
vi) Treasurer (1)
vii) Publication Secretary (1)
viii) Social Affairs Secretary (1)
ix) Members (5)

The functions of the Executive Committee:

  • The Executive Committee shall formulate policy and programme of the Society.
  • The Executive Committee shall be responsible for organizing and controlling all activities of the society.
  • The Executive Committee shall control fund of the Society and sanction necessary expenditure.
  • The Executive Committee may appoint sub-committee (s) for specific purposes.
  • Except otherwise provided in the articles, the Executive Committee shall decide all questions relating to the Society.
  • The Executive Committee shall be responsible for organizing and conducting election for electing the next Executive Committee.

The functions of the office bearers:

A. The President

  • The President of the Society shall be the Chief Executive and shall preside over all meetings of the Society.
  • In case of emergency, he may pass any order on behalf of the Executive Committee and place the same before the Executive  Committee within 15 days for consideration and approval.
  • The president shall act according to the provisions of the constitution and shall exercise such powers as have been vested in him by the constitution.
  • The rulings of the President of the meeting on any point of order or as the meaning or interpretation of any rule shall be final, provided that the President of the meeting shall not give any ruling as to the meaning or interpretation  of any rule, unless the Executive Committee is unable to interpret it or unless in his judgment the orderly conduct of business requires him to do so.
  • The President of the meeting shall have a casting vote in case of equality of votes in any meeting of the Society.
  • The President shall be the presiding officer in the election of the Executive Committee for the next term.
  • The President shall be responsible for all his actions to the Executive Committee and through it to the general body of the Society.

B. The Vice President I and II

In the absence of the President from the headquarters the Vice President I shall Exercise the normal powers and shall perform the normal functions of the president and shall be held responsible for all policy matters, execution and activities of the Society. The Vice President II shall perform all duties of the President according to the constitution in absence of the president and the Vice President I from the headquarters.

C. The Secretary General

  • The General shall perform such functions or exercise such power as laid down in the constitution. For all his actions he shall be responsible to the President and through him to the Executive Committee and the general body of the Society.
  • He shall convene all meetings of the Society including the meeting of the Executive Committee. He shall maintain minutes, records and proceedings of all such meetings convened by him.
  • He shall be the custodian of all the properties of the Society and shall take such steps as he deems suitable for the proper safe-guard and maintenance of such properties and articles.
  • He will appoint the employees on wages under the Society subject to the approval of the Executive Committee against the post or posts sanctioned by the Executive Committee and on pay fixed by it.
  • He shall prepare the annual report of the activities of the Society and lace it before annual meeting of the general body.
  • All general purchases and payments shall be made by him on behalf of the Society and he shall take the necessary sanction for such expenditure from the Executive committee.
  • He shall supervise the activities of the Sectional Secretaries.
  • He will make and maintain liaison with other national or international organization for the purpose of exchange of information pertaining to Horticulture or for any other purpose that may be useful for fulfilling the objectives of the Society.
  • He will prepare the tentative programme of the activities of the Society for the period of his term as General Secretary. The Joint Secretary and the Treasurer of the Society will assist him in this respect.

D. The Joint Secretary General

The Joint Secretary shall assist the General Secretary in all matters and shall exercise such power and perform such functions as are assigned to him by the General Secretary and shall act as General Secretary in his absence. In the absence of any of the Sectional Secretaries of the Executive Committee he shall remain in charge and shall be responsible for that section.

E. The Treasurer

  • The Treasurer shall receive all money and shall disburse all payments of behalf of the Society.
  • He shall maintain a cashbook and enter all receipts and disbursements and shall be responsible for the proper accounts of the fund of the Society.
  • The Treasurer shall deposit all money received by him on behalf of the Society with a Scheduled Bank as determined by the Executive Committee and the account shall be operated jointly by the President  and the Secretary General. In case of his absence for 15 days or more, the Vice President II shall act as the Treasurer.

F. The Publication Secretary
He shall be responsible for the publication of journals, bulletins, books and other periodicals of the Society.

G. The Social Affairs Secretary

  • He shall collect information which are of interest to activities of the Society and disseminate the same to the members of the Society.
  • He shall make arrangement for holding fruit, vegetable and flower shows and other social functions as and when necessary.
  • He shall maintain liaison between the Society and the farmers/interested persons for the purpose of dissemination on modern techniques in Horticulture.

H. The Members of the Executive Committee

  • All member of the Executive Committee shall have the same right and privilege obligations and duties within the Executive Committee except their special powers and functions as provided for by the constitution.
  • Members may perform functions assigned to them from time to by the Executive Committee.
  • The Executive Committee can only be dissolved by a ‘no confidence’ motion passed by 2/3rd majority of the members of the Society having voting right. Such a ‘no confidence’ motion may be brought by a written application addressed to the President under signatures of and supported by at least 1/3rd of the total members having voting rights, fractions being counted as one. In case the ‘no confidence’ motion is duly passed, fresh election must be held within 1 month from the date of its declaration.